Guideline for email style and usage
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As a manager, following are the guidance which must be followedfor email style and usage:
1. Be brief and professional because sometime less content isrequired so user should be brief. As email includes the name ofuser hence it reflects the user.
2. Spelling in the email message must be checked.
3. Without the permission of the recipient, user should notforward jokes or chain letters.
4. Humour should not be overused as it works in face to facecommunication
5. Caps lock should not be turned on while typing email messageas caps lock message are harder to read.
6. For the business mails, coloured font should not be used.
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7. If the user doesn’t have a valid business reason, the returnreceipt feature should not be used.
8. Before sending large file, they should be zipped orcompressed.
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9. Blind copy (Bcc) should be used if the user is sending thesame message to many peoples.
10. Personal information should not be given until the user is100 percent sure.
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11. Company policy regarding the communication should befollowed.
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November 2020
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